How to Do a Digital Declutter: Reclaim Your Space and Your Mind

I’ve been on a slow, somewhat meandering journey to declutter my physical world—clothes I never wear, random gadgets gathering dust, mountains of paperwork…seriously, so much paper!—but I’ve realised that my digital space needs attention too. Emails, apps, photos, and endless files are quietly piling up, and just like a messy wardrobe or a cluttered desk, they create stress, distraction, and that nagging sense of chaos we all know too well.

While I’m still trying to get my physical environment in order, it’s clear that a digital declutter isn’t just a nice-to-have; it’s essential. Our devices are extensions of ourselves, and when they’re cluttered, our brains feel cluttered too.

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If you’re ready to reclaim your digital life, here’s the step-by-step guide I’m following myself. I promise it’s practical, not preachy—and a little less intimidating than it sounds.

1. Clean Up Your Inbox

Why: An overflowing inbox is mentally exhausting, and it often sneaks up on you.

How:

• Unsubscribe from newsletters and updates you never read. It’s surprisingly liberating.

• Create folders or labels for important emails so you can find them easily.

• Delete or archive old messages.

Start small. Don’t aim for perfection. Even clearing 50 emails feels like a small victory—and trust me, those victories add up.

Extra tip: Use the “search and destroy” method: search for terms like sale, offer, or newsletter and bulk-delete messages. It saves hours.

If you like pairing digital organisation with real-world tools, using a simple weekly planner can help you to stay on top of your tasks.

2. Audit Your Apps

Why: Unused apps not only take up storage but also clutter your mind with choices you don’t need.

How:

• Go through your phone or tablet and delete apps you haven’t touched in months.

• Remove duplicates or apps you rarely use.

• Keep only those that genuinely serve a purpose or bring you joy.

It’s astonishing how much lighter your device feels after a proper cull—and how much easier it is to focus.

Extra tip: Don’t forget your desktop or laptop—those rarely used software programs can slow your computer down. Consider uninstalling anything you haven’t used in the last year.

If you need more space after clearing old apps, an external SSD can be a lifesaver for offloading photos and files.

3. Organise Your Files

Why: A cluttered digital workspace slows you down and makes even simple tasks stressful.

How:

• Create a folder system that actually makes sense for your workflow.

• Delete duplicates, outdated files, and anything you no longer need.

• Archive files you want to keep but don’t need immediate access to.

Even a short 30-minute session can make a huge difference. It’s a bit like clearing off a messy kitchen counter—you immediately feel calmer.

Extra tip: Use descriptive file names—no more “document1_final_final_2.docx”. Your future self will thank you.

An external hard drive is one of the easiest ways to keep your files safe and make backing up effortless.

4. Sort Your Photos

Why: Thousands of photos can weigh on your devices and your mind.

How:

• Delete blurry or duplicate shots.

• Use folders or albums to organise the rest.

• Back up important memories to a cloud service or an external drive.

Think of it as tidying your digital photo album in the same way you might curate a physical one. Each photo kept is intentional; each duplicate or blurry snap deleted is a little mental weight lifted.

Extra tip: Consider using apps like Google Photos or Apple Photos to automatically group, tag, and even suggest duplicates to remove. It’s a lifesaver.

5. Set Boundaries for Digital Use

Why: Digital clutter isn’t just about files—it’s about habits.

How:

• Limit mindless scrolling with screen-time apps or daily limits.

• Avoid checking your phone first thing in the morning or right before bed.

• Schedule specific times to review emails instead of responding constantly.

This isn’t about restriction—it’s about creating mental space to breathe, focus, and feel more in control of your day.

Extra tip: Try digital detox sessions—a few hours or even a full day offline each week. It’s surprisingly restorative.

6. Declutter Your Messaging Apps

Why: WhatsApp, Messenger, and iMessage can get just as messy as your email.

How:

• Delete old conversations you no longer need.

• Clear out media-heavy group chats that hog storage.

• Archive chats with people you don’t message often but want to keep.

Extra tip: Turn off automatic media download in apps—it prevents your phone from filling up with random images, videos, and memes.

7. Review Subscriptions

Why: Recurring subscriptions quietly drain your bank account and digital focus.

How:

• Make a list of streaming services, apps, or cloud storage subscriptions.

• Cancel any you haven’t used in the last three months.

• Consider consolidating accounts or switching to free alternatives.

Extra tip: Use a budgeting app or spreadsheet to track subscriptions—you might be surprised how much you’re paying for services you barely touch.

And while you’re sorting through your apps, give your phone a little refresh too—a small cleaning kit can keep it looking just as neat as your new digital space.

Even as I continue to declutter my physical space, tidying my digital world has had an immediate mental impact. Each small action—deleting apps, organising files, unsubscribing—feels like clearing a drawer or shelf in real life. There’s a small but noticeable sense of calm that comes from seeing a tidy, functional digital environment.

If you’re just starting out with decluttering in general, my beginner-friendly decluttering tips are an excellent place to begin. And for those who love a bit of extra inspiration, my list of books about decluttering can guide you toward simplifying both your physical and digital spaces.

Digital decluttering is ongoing—much like tidying a home—but the more you do it, the freer and more intentional you feel. Take it one area at a time, start small, and notice the mental clarity that comes with each cleared space.

Your devices—and your mind—will thank you.